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Employer: Grant Thornton

Position:  Assistant Secretary

Location: SHEFFIELD

Grade:1

Department: Assurance
 

Overall role purpose To provide efficient and reliable support to the Assurance department (full training will be given).

 

Secretarial duties

· Assist in organising meetings including liaising with attendees, room/venues, catering, related diary management etc.

· Assist with organising all travel arrangements (both domestic and international) for team members

· Efficiently deal with telephone calls/ messages

· Assist with monitoring/responding to e-mails on behalf of team members

· Act as a secondary contact for absent team members

· Typing of financial statements in word

· Assist with the typing of correspondence to lengthy reports / proposals using Firm's templates and corporate style

· Assist with the production of PowerPoint presentations following corporate style

· Typing can be both audio and copy

· Assist with reformatting/ making amendments on documents

· Archiving documents once jobs are completed

 

Administrative duties

· Opening and distributing post, photocopying, binding, sending faxes, filing, data management, basic data input

· Assist with generating reports (work in progress for example) and producing fee notes etc from the Firm's practice management information system (PMS)

· Assisting with organising events and socials, both internal and external

 

Main responsibilities

General

· Assisting with projects e.g. events, mailings, research

· Ensures and maintains the strictest adherence to both client and staff confidentiality

· Adheres to Firm's risk management policies

· Carries out any other duties to meet with the needs of business

· Covers for other support staff as required

· Full training will be given to the right applicant

Person Specification

Essential Desirable

Education/qualifications Maths and English Language at GCSE grade B or equivalent

RSA Typing qualification (or equivalent)

Secretarial qualification

ECDL qualification

Typing speed of 60-80 words per minute

 

Experience Good knowledge of Word and PowerPoint

Working knowledge of Excel

Some experience of working in a team environment/ looking after a team